January 22 2016 Urban Forestry Council Meeting Draft Minutes


Draft Minutes
Friday, January 22, 2016, 8:30 a.m.

City Hall, Room 400
One Dr. Carlton B. Goodlett Jr. Place
San Francisco, CA 94102

Council Members: Dan Flanagan (Chair), Carla Short (Vice Chair) (Department of Public Works), Malcolm Hillan, Rose Hillson, Dan Kida, Igor Lacan, John Leffingwell, Sandy Sherwin, Andrew Sullivan, Michael Sullivan, Zachary Taylor (San Francisco Recreation and Park Department), Tom Carter (San Francisco Port), Yolanda Manzone, (San Francisco Public Utilities Commission), Jon Swae (San Francisco Planning Department), and Golden Gate National Recreation Area (Vacant)

     Public comment will be taken before the Council takes action on any item.

Order of Business

1.     Call to Order and Roll Call. The Council meeting was called to order at 8:33 a.m.

Members present: Dan Flanagan, Malcolm Hillan, Rose Hillson, Dan Kida, Igor Lacan, John Leffingwell (arrived at 8:38 a.m.), Sandy Sherwin, Andrew Sullivan (arrived at 8:42 a.m.), Michael Sullivan, Zachary Taylor, Tom Carter, Yolanda Manzone and Jon Swae (arrived at 8:38 a.m.). Members excused: Carla Short.

2.     Adoption of Minutes of the October 27, 2015 Urban Forestry Council Regular Meeting. (Explanatory Document: October 27, 2015 Draft Minutes) (Discussion and Action)

Coordinator Hui said that the Council had received amendments to the minutes from the public by email and submitted to the Council for their adoption.

Member Hillson read aloud and submitted written amendments to the minutes.

Member Michael Sullivan moved to adopt the minutes with the amendments and Member Sherwin seconded. Public comment: none. Meeting minutes were adopted without objection.

3.     Public Comment:  Members of the public may address the Council on matters that are within the Council’s jurisdiction and are not on today’s agenda.

Arthur Boone, from the Oakland Urban Forest Forum: Talked about the importance of caring for trees which mitigate carbon and provide stimulus to local governments.  Mr. Boone requested that we send someone to speak with his group at their next meeting to discuss the Urban Forestry Council.  Coordinator Hui and Doug Wildman, Program Director from Friends of the Urban Forest, will be presenting at their meeting in February.  Other Urban Forestry Council members are invited to attend.

4.     Urban Forest Plan Phase 2 and Phase 3 Updates. Speaker: Jon Swae, Urban Forest Plan Manager, Planning Department, will provide an update on timeline and next steps for the next two phases of the urban forest plan. (Presentation, Discussion, and Possible Action)

The Planning Department has completed Phase 1.  Phase 2 is parks and open spaces and Phase 3 is for buildings.  It is already in the Planning Department’s workplan to scope out Phase 2 in June and they will be working with Planning and Funding Committee on this work.  There is a budget request in to pay for a contractor to help develop their plan that will be developed in 2016-17.  Phase 3 has a similar timeline scoping by the end of June, which includes an ongoing dialogue with the Planning and Funding Committee particularly around the private tree proposal.

Phase 2 will go first and there is some potential funding.

Member Flanagan asked about funding for Phase 3. Member Swae said that funding was specifically for Phase 2.

5.     Urban Forestry Council Work Planning. The Council will discuss work plans and identify priority projects for the upcoming year. (Explanatory Document:  Annual Work Plan and New Project and Program Ideas)  (Discussion and Action)

Member Andrew Sullivan said that the Planning and Funding Committee has been looking at the year ahead at what projects they can participate in to protect the urban forest.  They are open to any other ideas members may have for the coming year.

Member Flanagan said that in June the street tree analysis and survey should be completed and that they can be invited to speak.  The analysis is currently inventorying existing street trees, empty basins and sidewalk damage to some degree.

Member Andrew Sullivan would like to discuss trees in open spaces based on the feedback that was received from the public.

Member Flanagan discussed with Member Swae the importance of discussing backyard trees and alternative protection policies to protect them since they represent the largest percentage of the tree stock in San Francisco.  He said that the strategic planning process a couple years back was very helpful to the Council and that the Council should begin having discussions about the next phase of their work before having the discussion about funding.

Member Andrew Sullivan asked members to continue to check in with the Council on relevant citywide projects.

Member Sherwin said that working on projects that are already in progress would be more productive than trying to find funding streams.  Two such projects in the Excelsor are the Geneva Train Yard and the redevelopment plan on Ocean Avenue on both sides of Interstate 280.  She suggested have a meet and greet with new members of the San Francisco Board of Supervisors.

Member Flanagan said he would like to watch closely the development of Yerba Buena and work with TIDA.  Coordinator Hui noted that TIDA will speak to the Council in February and Supervisor Scott Weiner is scheduled to speak to the Council in March.

6.     Committee Reports: (Informational Reports and Discussion)

Planning & Funding Committee. Chair’s Report. 

Member Sullivan said that the Committee has been working on annual work planning, understanding the process for Phases 1-3 and following TIDA on Yerba Buena.

Landmark Tree Ad Hoc Committee.  Chair’s Report.

Member Hillson said that the Committee has been working on the Landmark tree flowchart for the Commission, reviewing the alternative tree protection policies and looking at various ideas for landmark trees on-site markers.

7.     Staff Report. (Informational Report and Discussion)

Coordinator Mei Ling Hui announced that Supervisor Weiner was planning on speaking before the Council in March. Arbor Day will be March 19th this year and asked the Council to let staff know if they would like to attend any events. In February, she will be presenting with Doug Wildman, the Friends of the Urban Forest Program Director at the Oakland Urban Forestry Forum and welcomed UFC members to join. She additionally noted that Jimi Scheid from CALFIRE is in the audience and welcomed the new Commission Affairs Manager, Anthony Valdez.

8.     Chair’s Announcements: Chair, Urban Forestry Council (Information and Discussion)

Chair Flanagan announced that it was Member Sherwin’s last meeting and that John Leffingwell will be resigning after the February UFC meeting.  He said that the work with TIDA is very important and that they have been asked to present before today’s Council meeting regarding their census, tree removal decision making process, tree protection plans for trees that will remain, and project timeline.  Member Leffingwell said that trees are coming down fast and cautioned against a delay.

9.     Urban Forestry Council Member Announcements. (Information and Discussion)

Member Lacan said that during his work at UC Berkeley they had an intern to draft an aging and historic tree stand management toolkit.  He will bring the intern to visit with the Council to develop a plan that could be helpful to policy makers.

Member Sherwin requested information from the upcoming Oakland meeting and said it was with a heavy heart that she has to move to Oakland.

Member Swae said that after two years they have a citywide street census underway.  They have been out in the Outer Richmond area and started about a week ago.  They have inventoried over 3,000 trees already and the process should take about six months.  There is a contest for guessing the number of trees.

10.  New Business/Future Agenda Items. (Information and Discussion)


11.  Public Comment:  Members of the public may address the Council on matters that are within the Council’s jurisdiction and are not on today’s agenda.

Jimi Scheid, local Regional Urban Forestry Director for CALFIRE welcomed members to drop into a meeting of their organization.  He said the work they are doing has been influenced by the good work of the Urban Forestry Council and the great work of Coordinator Hui.  He announced a  grant workshop at Oakland City Hall on Wednesday, January 27, 2016 at 10 a.m. for their next round of Community and Urban Forestry grant funding.

12.  Adjournment. The meeting was adjourned at 9:09 a.m.

The next meeting of the Urban Forestry Council is scheduled for Tuesday, February 23, 2016 at 6:00 p.m., City Hall, Room 416, San Francisco, CA  94102. 

Copies of explanatory documents are available to the public at (1) the Department of Environment, 1455 Market Street, Suite 1200, San Francisco, California 94103 between the hours of 9 a.m. and 5 p.m., (2) or may be available at the Urban Forestry Council Meeting website http://www.sfenvironment.org/about/taskforce/urban-forestry-council/agendas posted with each agenda or meeting minutes, or 3) upon request to the Commissions Affairs Manager at the above address, telephone number 415-355-3709, or via e-mail at [email protected] Audio recordings of all meetings can be accessed at the following website http://sanfrancisco.granicus.com/ViewPublisher.php?view_id=129