June 11 2013 Planning and Funding Committee Approved Minutes


TUESDAY, JUNE 11, 2013, 4:00 p.m.

City Hall, Room 421
One Dr. Carlton B. Goodlett Jr. Place
San Francisco, CA 94102

COMMITTEE MEMBERS:  Andrew Sullivan (Chair), Dan Flanagan, William Most, Daniel Sider,
Sandy Sherwin

Order of Business
Public comment will be taken before the Committee takes action on any item.

1. Call to Order and Roll Call. The Planning and Funding Committee meeting was called to order at 4:05pm, Present: Members Flanagan, Most, Sherwin, Sider and Sullivan.  Guests in attendance were Mr. John Leffingwell and Mr. Mike Allison.  Coordinator Mei Ling Hui was present.

2. Approval of Minutes of the May 14, 2013 Urban Forestry Council Planning and Funding Committee Meeting. (Explanatory Document:  May 14, 2013 Draft Minutes) (Discussion and Action)  Upon Motion by Member Sherwin, second by Member Flanagan the May 14, 2013 Meeting Minutes were approved without objection (AYES:  Members Flanagan, Most, Sherwin, Sider and Sullivan).

3. Public Comments:  Members of the public may address the Committee on matters that are within the Committee’s jurisdiction and are not on today’s agenda.  There were no public comments at this time.

4. Urban Forestry Council Strategic Planning. The Committee will review and discuss feedback from Urban Forestry Council members and stakeholders in the context of their history in preparation for the upcoming strategic planning retreat.  (Explanatory Documents:  Urban Forestry Council’s Strategic Plan Self Assessment Survey and History of 2013 Strategic Planning)  (Discussion)

Member Flanagan provided an update on the proposed schedule for the planning session with input by Mr. Mike Allison, Strategic Planning Consultant to the Urban Forestry Council.  Mr. Allison stated that he would distribute the proposed agenda and process for the retreat to the full Council at its June 25th meeting.  Council Coordinator Mei Ling Hui stated that she would circulate new dates for the full Council Retreat.  July 16, 17 and 24 and August 6, 7, 8 and 27 were proposed.  After the retreat, Mr. Allison would coordinate the final plan at the Planning and Funding Committee before release to the full Council.

5. Annual Urban Forest Report.  The Committee will review the updated Annual Urban Forest Report Survey and feedback from members working on the 2012-13 Annual Report and make suggestions to staff for this year’s survey and report process. (Explanatory Document:  Annual Urban Forest Report Survey) (Discussion) 

Council Coordinator Hui proposed edits to the Annual Urban Forest Report survey that she will edit and distribute to participants by the end of June.

6. Update on the Urban Forest Plan.  A status update will be provided on next steps for the Urban Forest Plan. (Discussion)  

Member Flanagan provided a summary of the current Planning Department Urban Forest Master Plan.  Mr. John Swae (Planning Department staff who is authoring the Plan) will present the current draft to the full Council at the June 25 meeting for review and comment.  The Draft Plan is to be presented to the public at a SPUR forum the evening of July 17.

7. New Business/Future Agenda Items.  (Discussion)

Mr. John Leffingwell introduced himself as a candidate for Urban Forestry Council membership.

8. Public Comments:  Members of the public may address the Committee on matters that are within the Committee’s jurisdiction and are not on today’s agenda.  There was no public comment at this time.

9. Adjournment:  The Planning and Funding Committee meeting adjourned at 5:22 p.m.

The next Planning and Funding Committee meeting is scheduled for Tuesday, July 9, 2013 at 4:00 p.m., City Hall, Room 421.
Prepared by Andrew Sullivan, Interim Committee Chair

Copies of explanatory documents are available to the public at (1) the Department of Environment, 1455 Market Street, Suite 1200, San Francisco, California 94103 between the hours of 9 a.m. and 5 p.m., (2) or may be available at the Planning and Funding Committee’s meeting website http://www.sfenvironment.org/about/taskforce/urban-forestry-council/agendas posted  with each agenda or meeting minutes, or 3) upon request to the Council Secretary at the above address, telephone number 415-355-3709, or via e-mail at [email protected]   Audio recordings of all meetings can be accessed at the following website https://sites.google.com/a/sfenvironment.org/commission/urban-forestry-council/urban-forestry-council-and-committee-meeting-audios.

Approved: July 24, 2013