May 14 2013 Planning and Funding Committee Meeting Approved Minutes

 

CITY AND COUNTY OF SAN FRANCISCO
DEPARTMENT OF THE ENVIRONMENT
URBAN FORESTRY COUNCIL
PLANNING & FUNDING COMMITTEE

REGULAR MEETING
APPROVED MINUTES
TUESDAY, MAY 14, 2013, 4:00 p.m.

City Hall, Room 421
One Dr. Carlton B. Goodlett Jr. Place
San Francisco, CA 94102

COMMITTEE MEMBERS: Dan Flanagan, William Most, Daniel Sider, Sandy Sherwin

Order of Business
Public comment will be taken before the Committee takes action on any item.

1. Call to Order and Roll Call. The Planning and Funding Committee meeting was called to order at 4:05pm, Present: Members Flanagan, Most, Sherwin and Sider. Member Hillson was present.  Council Member Sider left at 5:34pm.  Coordinator Hui joined the meeting at 4:11pm.

2. Introduction of New Urban Forestry Council and Committee Member. (Discussion) Member Flanagan introduced new Council Member Most and reported on the Board of Supervisors meeting appointment schedule for Dan Kida and Andrew Sullivan.

3. Approval of Minutes of the March 12, 2013 Urban Forestry Council Planning and Funding Committee Meeting. (Explanatory Document:  March 12, 2013 Approved Minutes) (Discussion and Action) Upon Motion by Member Sider, second by Member Sherwin, the March 12, 2013 Meeting Minutes were approved without objection (AYES:  Members Flanagan, Most, Sherwin and Sider).

4.  Public Comments:  Members of the public may address the Committee on matters that are within the Committee’s jurisdiction and are not on today’s agenda.  There was no public comment at this time.

Items 5 and 6 were discussed together.

5. Review and Feedback of a Priorities and Needs Survey for Urban Forestry Council Members. Speaker:  Michael Allison, Principal, Michael Allison Consulting (Discussion)

Member Flanagan introduced Michael Allison.  Mr. Allison introduced the strategic planning process and overarching goals of the planning process.  The intent is to have two Planning and Funding Committee meetings with a focus around strategic planning, one full Council meeting with discussion of process and planning, one off-site meeting with the full Council and one follow-up with the Planning and Funding Committee to summarize and define direction. 

6. Process and Upcoming Steps for Urban Forestry Council Strategic Planning. Speaker:  Michael Allison, Principal, Michael Allison Consulting (Discussion) Agenda for the strategic planning process was outlined and will be presented to the full council at the 5/25 meeting for review and input.

7. Review of Urban Forestry Council’s Annual Report Survey, Format, Content, and Schedule for 2013. (Continued from the March 12, 2013 Meeting) (Explanatory Document:  2012 Annual Report Survey) (Discussion and Possible Action)

The Urban Forestry Council’s Annual Report work group will meet on June 10th to review/revise survey for release by the end of June.  The survey responses are to be returned by the end of July. Responses will be reviewed and approved at the August full Council meeting and released in September.  
8. Urban Forestry Council New Member Recruitment.  The Committee will discuss the Council’s vacant seats and potential candidates for new members. (Continued Discussion from the March 12, 2013 Meeting) (Discussion and Possible Action)

This agenda item was discussed on Agenda Item 2.

9. Update on the Proposed Urban Forest Master Plan and Working Group. (Discussion)

Member Flanagan and Andrew Sullivan gave update on review meetings held with John Swae of the Planning Department.  The Planning Dept is planning a mid-July presentation of the in-progress Master Plan at a SPUR presentation.
    
10. New Business/Future Agenda Items.  (Discussion)

Council Member Most introduced himself.

11. Public Comments:  Members of the public may address the Committee on matters that are within the Committee’s jurisdiction and are not on today’s agenda. 

There was no public comment at this time.

12. Adjournment.  The Planning and Funding Committee meeting adjourned at 5:48pm.

The next Planning and Funding Committee meeting is scheduled for Tuesday, June 11, 2013 at 4:00 p.m., City Hall, Room 421.

Prepared by Andrew Sullivan, Interim Committee Chair

Copies of explanatory documents are available to the public at (1) the Department of Environment, 1455 Market Street, Suite 1200, San Francisco, California 94103 between the hours of 9 a.m. and 5 p.m., (2) or may be available at the Planning and Funding Committee’s meeting website http://www.sfenvironment.org/about/taskforce/urban-forestry-council/agendas posted  with each agenda or meeting minutes, or 3) upon request to the Council Secretary at the above address, telephone number 415-355-3709, or via e-mail at [email protected]   Audio recordings of all meetings can be accessed at the following website https://sites.google.com/a/sfenvironment.org/commission/urban-forestry-council/urban-forestry-council-and-committee-meeting-audios.

Approved: June 11, 2013