October 23 2012 Urban Forestry Council Approved Minutes

City and County of San Francisco
Department of the Environment

URBAN FORESTRY COUNCIL REGULAR MEETING
APPROVED MINUTES

TUESDAY, OCTOBER 23, 2012, 6:00 P.M.
CITY HALL, ROOM 416
ONE DR. CARLTON B. GOODLETT JR. PLACE
SAN FRANCISCO, CA 94102
 

ORDER OF BUSINESS
 

1.Call to Order and Roll Call.  The Urban Forestry Council meeting convened at 6:07 p.m.  Present:  Chair D’Agostino, Council Members Hillson, Sherwin, Sider, Sullivan (6:10), Sutherland, and Vargas; Excused:  Council Members Barrow, Buck, Flanagan, and Hillan; Absent:  Member Costello.  Member Muraoka has retired from the Redevelopment Agency/Administrative Services Department and Council.

2.Adoption of Minutes of the August 28, 2012 Urban Forestry Council Regular Meeting. (Explanatory Document:  August 28, 2012 Draft Minutes) (Discussion and Action)  Upon Motion by Member Hillson, second by Member Vargas, the August 28, 2012 Draft Minutes were approved without objection (AYES:  Members D’Agostino, Hillson, Sherwin, Sider, Sutherland and Vargas; Absent:  Members Buck, Costello, Flanagan, and Hillan).

3.Public Comment:  Members of the public may address the Council on matters that are within the Council’s jurisdiction and are not on today’s agenda.  This item was heard after Item 6.  There was no public comment at this time.

4.San Francisco Clean and Safe Neighborhood Parks Bond. Recreation and Park Department staff will give an informational presentation on the forestry program within the upcoming bond measure. (Explanatory Document:  Presentation) Speakers: Karen Mauney-Brodeck, Deputy Director for Park Planning, Capital and Planning Division, and Melinda Stockmann, Assistant Project Manager (Informational Presentation and Discussion)
Ms. Karen-Mauney-Brodeck and Ms. Melinda Stockmann presented on the Clean and Safe Neighborhood Parks Bond discussing the goal to address hazardous trees to protect life and property and replant trees for a safer and healthier urban forest.Topics of discussion included Park Forestry Program background, overview, funding, and next steps; the existing condition of San Francisco’s urban forests; Recreation and Park Department Hazard Tree Assessment; measures to protect wildlife, and 2008 Park Forestry Program high priority sites. Council members discussed proposed work that is planned and provided feedback about the program.

5.Changes to Administrative Support to the Urban Forestry Council. (Explanatory Document: Administrative Support to the Council Letter and Council Staffing Comments by R Hillson) (Discussion and Possible Action)
Council members discussed the reduction of administrative support to the Council addressing concerns with their ability to take on added assignments and for the Council to continue without the essential role of a coordinator.Member Hillson reported on and expressed concern with Council budget allocations and Environment Code specifications for Council staffing.Next steps discussed include planned work to secure grant funding, intern assignment, reducing the meeting schedule in order to allocate staff time to other Council projects, and outlining tasks and time allocations to identify alternatives to the current plan.An additional meeting will be held with the Deputy Director to discuss these options.

6.Urban Forestry Council Organizational Assessment.  The Council will review responses received from Council Members on the Organizational Assessment Survey questions. (Explanatory Document: Organizational Assessment Survey Responses) (Discussion)
Chair D’Agostino reported on and Council members discussed the Planning and Funding Committee’s review of responses to the Organizational Assessment Survey and how suggestions for areas of improvement can coincide with Council goal-setting.It was suggested that the assessment be implemented on an annual basis in order to improve the Council’s effectiveness as a group.

7.Urban Forestry Council Annual Goal Setting Meeting Organization. The Committee will review last year's goals and the responses received from Council Members on the Organizational Assessment Survey. (Explanatory Documents: 2011 Urban Forestry Council Goals and Organizational Assessment Survey Responses) (Discussion)
 

Chair D’Agostino reported on and Council members discussed the Planning and Funding Committee discussion on annual goal setting and proposal to add a new goal identified through the Organizational Assessment Survey to develop a member’s guide to the Council.A goal setting meeting will be held at the December 14 meeting for the Council to identify new goals and action items to achieve goals, review the applicability of current goals, discuss ways to build awareness of goals, and accomplishments made toward goals.

8.Update on the Urban Forest Plan Working Group Session. (Discussion) 
Member Sherwin reported on the recent Urban Forest Plan working group session that she attended and Planning Department staff’s intent to engage in a monthly discussion with the Council on the Plan.It was reported that the AECOM study would be released this week and that the group is in the process of reviewing other urban forest plans from other cities.Council members were urged to attend future meetings on a rotational basis and provide comments.

9.Review and Approval of Draft Resolution File 2012-04-UFC Commending Urban Forestry Council Member Kelaine Vargas for her Service to the Urban Forestry Council. (Explanatory Document:  Draft Resolution File 2012-04-UFC and Approved Resolution 004-12-UFC) (Discussion and Action)
Chair D’Agostino read the Resolution into the record.  Member Vargas was commended for her service to the Council. Upon Motion by Chair D’Agostino, second by Member Sherwin, Draft Resolution File 2012-04-UFC was approved without objection. (AYES:  Members D’Agostino, Hillson, Sherwin, Sider, Sullivan, Sutherland and Vargas; Absent:  Members Buck, Costello, Flanagan, and Hillan).

10.Staff Report.  Staff will provide updates on Urban Forestry Council administrative and programmatic operations relating to research, planning, funding, outreach, and other related activities. (Informational Report and Discussion)  No report was issued at this time.

11.Committee Reports: (Informational Reports and Discussion)
Planning & Funding Committee. Chair’s Report on the September and October meetings.  Chair D’Agostino reported on Committee discussions on the Organizational Assessment Survey, goal setting, new member recruitment, update on the Urban Forest Plan working group meeting, and meeting schedule adjustments that will be scheduled for discussion and action at the December 14 full Council meeting.  She reported that an informational matrix from Friends of the Urban Forest is pending before the Street Tree Pamphlet can be finalized.

Landmark Tree Ad Hoc Committee Report.  Chair’s Report on the October and November meetings.  Committee Chair Hillson reported that the Committee has approved a landmark grove nomination form and amended Landmark Grove Criteria and Definition for recommendation to the Council.  The Public Works Code relative to landmark groves will be reviewed at the November 1 Committee meeting and when finalized will be forwarded to the Council and then the Deputy City Attorney for review.

12.Chair’s Announcements: Chair, Urban Forestry Council (Information and Discussion) No additional announcement were made at this time.

13.Urban Forestry Council Member Announcements. (Information and Discussion)  Chair D’Agostino provided information about membership and events at the California Urban Forestry Council. Members Sullivan and Sherwin announced that Board of Supervisors member Wiener is sponsoring a discussion on the tree relinquishment program and alternate funding for urban forestry on October 25, at 1 p.m., City Hall, Room 263.  Member Vargas reported that the San Francisco Urban Forest map application has been released.  Member Sherwin reported on the success of the renovation at Balboa Park.

14.New Business/Future Agenda Items. (Information and Discussion) Chair D’Agostino reported that the December 14 meeting will include discussion and action on the Council meeting schedule, goal-setting, administrative staffing, presentation on the tree assessment for the Van Ness Bus Rapid Transit System Plan, and a tentative presentation on the San Francisco State University forestry plan.

15.Public Comment:  Members of the public may address the Council on matters that are within the Council’s jurisdiction and are not on today’s agenda.
Ms. Emily (last name not provided), environmental studies major, University of San Francisco, spoke of her spiritual connection to trees and asked Council members to describe their involvement with the Council and why they value trees.  Council members individually responded providing information on their representation on the Council and their interests and involvement with urban forestry.

16.Adjournment.  The Urban Forestry Council meeting adjourned at 8:20 p.m.

Copies of explanatory documents are available to the public at the Department of Environment, 11 Grove Street, San Francisco, California between the hours of 9 a.m. and 5 p.m., upon request to the Council Secretary at the above address or telephone number 415-355-3709 or via e-mail at [email protected]  Explanatory documents are also available at the Council’s meeting or agenda website https://sites.google.com/a/sfenvironment.org/commission/urban-forestry-council as attachments with each agenda or meeting minutes.

Urban Forestry Council, San Francisco Department of the Environment

City and County of San Francisco

11 Grove Street, San Francisco, CA 94102

Approved: December 14, 2012